This policy explains what personal information Bill Mac Demos collects, why, and what rights you have over it under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who we are
Bill Mac Demos is a web design and branding studio run by Bill McIntosh in Farnham Common, Buckinghamshire, United Kingdom. For the purposes of data protection law, we are the controller of the personal information described in this policy.
You can contact us about anything in this policy at hi@billmacdemos.com or on 07380 435414.
What we collect
When you get in touch
Your name, email address, phone number, business name and anything you choose to tell us about your project, whether you use our enquiry form, email us or call.
When we work together
Contact and billing details, project materials you send us, and access details for systems we need to work on (such as your hosting or content management system), which we store securely and delete when the project ends.
When you use this website
Our hosting provider automatically records technical information such as your IP address, browser type and the pages you request, in order to deliver and protect the site. Your cookie choices are saved on your own device. We don't currently use analytics or advertising tracking. See our Cookie Policy for details.
How we use it, and our lawful basis
| Purpose | Lawful basis |
|---|---|
| Replying to enquiries and preparing proposals | Legitimate interests, and taking steps at your request before entering a contract |
| Delivering and supporting projects | Performance of a contract |
| Invoicing, accounts and tax records | Legal obligation |
| Keeping this website secure and working | Legitimate interests |
| Showing live previews of client websites from a third-party screenshot service | Consent, which you can withdraw at any time |
We never sell your personal information, and we won't send you marketing unless you've asked us to.
International transfers
Some of our providers may process data outside the UK. Where they do, we rely on UK adequacy regulations or appropriate safeguards such as the International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses.
How long we keep it
- Enquiries that don't lead to a project: up to 24 months, then deleted.
- Client and financial records: for as long as the law requires, normally six years.
- Server logs: according to our host's retention settings, typically no more than 90 days.
- Your cookie choices: 12 months, after which we'll ask again.
Your rights
You have the right to access the personal information we hold about you, to have it corrected or deleted, to restrict or object to how we use it, to receive it in a portable format, and to withdraw consent at any time. To use any of these rights, email hi@billmacdemos.com. It's free, and we'll respond within one month.
If you're unhappy with how we've handled your information, please tell us first so we can put it right. You also have the right to complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.
Security
We use reputable providers, encrypted connections, strong unique passwords and two-factor authentication wherever it's available. We limit who can access personal information and delete what we no longer need.
This website is not aimed at children, and we don't knowingly collect information from anyone under 13.
Changes and contact
We'll update this policy if the way we handle personal information changes, and change the date at the top when we do. Questions are always welcome at hi@billmacdemos.com.
Questions about any of this?
Email hi@billmacdemos.com